Activities Club

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To support local families, St Luke’s Catholic College Activities Club is so much more than a before and after school care program.


At Activities Club, students thrive on engaging learning focused activities as part of an extended school day.

With the strategic support of external providers, St Luke’s Activities Club delivers a high quality mix of STEM, Creative Arts, Personal Development, Health and Physical Education, Religious Education, English, Technology and much more!

These learning focused, sporting, cultural and tuition activities complement the core curriculum and take place between the hours of 6:00 am - 8:00 am and 2:40 pm - 6:00 pm in the membership options of: Sunrise, Twilight or Casual membership.



St Luke's Activities Club


About Us

In 2019, Activities Club’s main room will be located on the ground floor of the School of Foundations.

To participate in Activities Club, families are required to purchase one of the following membership options.


Sunrise Session 2019 6:30 am - 8 am $10 per morning

This membership entitles one child to breakfast and activities for the morning session. The cost for this option is $10 and the pricing is based on a regular schedule that is entered into the system in order to ensure the appropriate levels of staffing, resources and catering.


Twilight Session 2019 2:45 pm - 6 pm $18 per afternoon

This membership entitles one child to afternoon tea and activities for the afternoon session. The cost for this option is $18 and the pricing is based on a regular schedule that is entered into the system in order to ensure the appropriate levels of staffing, resources and catering.


Casual Membership

$15 per morning session
$25 per afternoon session

Casual Membership caters to attendance that occurs outside a regular schedule.

Casual membership must be applied for via a telephone call to the school on 9854 3100 or by email (stlukesactivitiesclub@parra.catholic.edu) before 2pm.

The cost for this option is $15 (morning) or $25(afternoon) due to the additional administrative and planning alterations required for casual participants. In order for a student to attain casual membership basis, parents are required to sign the terms and conditions and fill in the Activities Club form located on the college website so their details/designated pick up information are on record. This form is only required to be filled in on once.


There are a number of Activities Club staff members, many who are specialist teachers in particular areas that will support the learning focused activities.

 

2018 Sunrise Teaching Staff
Mrs Amanda Gannon Early Start & Early Finish Teacher

 

2018 Twilight Teaching Staff
Mrs Elisa Pettenon Activities Club Coordinator/ Year 7 Teacher
Mrs Kelly Bauer Learning Coach - Leadership: (Stage 3 & 4)
Miss Oriana Miano Year 7 Pathways Leader
Mrs Julie Atkins Campus Director - Mission

 

2018 Assistants
Miss Alison Calleja Mr Liam Fucile
Miss Vanessa Calleja Miss Kyra Boersma
Miss Gina Pamintuan
 

Phone: 02 9854 3100

Email: stlukesactivitiesclub@parra.catholic.edu.au

For use between 4:00-6:00pm call 0429 050 074

 

Activities Club provides engaging, learning focused activities run by qualified teachers and undergraduate assistants. These activities compliment St Luke’s 6 Pillars and the core curriculum.

Students are presented with an array of Key Learning Areas offered on a rotational basis. These include STEM (Science, Technology, Engineering and Maths) Coding, Visual Arts, Drama, Dance, Design & Physical Education.


The most recent schedule is available on the college website. The day ‘focus areas’ provide an array of hands on learning activities within that particular subject area. Often there may be more than one focus area on any particular day, this is to cater to the strengths of particular teaching staff and external providers and also, offers variety for students attending on specific schedules.

Sunrise Session

The Sunrise Session offers smaller group activities.

At 8:00 am rolls will be marked and students will be handed over to the main supervision area.

 

Sunrise Session

The Twilight session’s formalised ‘activity time’ is scheduled from approximately 3:30-4:30pm (however, this may vary depending on the type of activities offered).

At the conclusion of school students will gather at a collection point and be directed to the Modular Buildings by staff where they will line up for Activities Club.

 


IF YOU ARE PICKING UP YOUR CHILD FROM THE HUB AND THEY ARE ENROLLED INTO ACTIVITIES CLUB FOR THAT DAY. PLEASE LET AN ACTIVITIES CLUB MEMBER OF STAFF KNOW PRIOR TO LEAVING THE SCHOOL, SO WE CAN MARK THEIR NAME OFF.

Similarly, if your child is not attending Activities Club on a particular day and you know in advance please let Activities Club know via email.

Due to our current numbers Twilight rolls are separated into Junior (ES1 and S1) and Senior (Stage 2, 3, 4) groups which often have age appropriate activities and/or will access certain learning activities on a rotational basis.

How We Operate

Below is a general timetable for a typical Sunrise Session. Times/activities my vary.

6:30am - 7:00am Activities Club opens
  • Outside Play (weather permitting)
  • Classroom activities
  • Smaller structured group activities
  • Homework/Reading
7:00am - 7:45am
  • Breakfast period (encouraging a communal breakfast)
  • Students assigned cleanup rolls
7:40am - 7:45am
  • Final breakfast cleanup
7:50am - 8:00am
  • Students gather in meeting area
  • News/ discussion time
  • Prayer ( led by students)
  • Roll marked
8:00 am
  • Hand over of students to main supervision area.
  • Rolls signed off

Sunrise session concludes


Below is a general timetable for a typical Twilight Session. Times/activities my vary.

2:40 pm - 2:55 pm
  • School concludes and Activities Club members line up in designated area
  • Gather as a group/greetings in classroom
  • Prayer (led by students)
  • Roll is marked
2:55pm - 3:30pm
  • Afternoon Tea
  • Break Period
    • Outside Play (weather permitting)
    • Classroom activities
    • Smaller group activities/tasks
    • Homework/Reading
3:30pm - 4:30pm
  • Formal learning focused activity
4:30pm - 5:30pm
  • Break Period
  • Outside Play (weather permitting)
  • Classroom activities
  • Homework/Reading
5:30pm - 6:00pm
  • Final foods packed away
  • Quiet time (Passive activities to wind down such as reading, homework, quiet play, educational video)

Activities Club Closes

Please ensure you sign the sign out sheet before departing.


Upon entry and exit parents are required to either sign their child(ren) in or out of Activities Club. Below is a sample of the sign in/out sheet. This will be kept near the entry/exit of the classroom.


Child’s Name Attendance Time in/out Person dropping off/picking up Signature Comments
           

Parents are required to buzz into the school. Please press the ‘Activities Club’ button located on the gate for entry.

The best entry point for Activities Club is via the school carpark.

Sunrise

  • Toast/bread
  • Spreads (Vegemite, Jam, Margarine)
  • Cereals (a selection of cereals)
  • Lite Milk
  • Soy Milk
  • Fruit
  • Water

 

In addition to the daily food selection, alternate menu options will also appear on a rotational basis. These include:

  • Yogurt
  • Fruit and Jelly cups
  • Crumpets
  • Pancakes
  • Fruit Skewers

 

Please Note:
Breakfast will begin being packed away at 7:45am and we cannot guarantee food will be available after this time. Students are more than welcome to pack their own breakfast foods if preferred provided it complies with our nut free policy.

 

 

Twilight

Food provided at Activities Club (afternoon) includes

  • Fresh Fruit platers
  • Sandwiches
  • Dips/vegetables
  • Crackers
  • Yogurt
  • Cheese
  • Corn thins
  • Australian Sultanas
 

 

 

Please Note:
The main serving of Afternoon Tea will be open from 2:45pm- 3:20pm. After that, foods will be packed away and water/fresh fruit will be available on request only. Parents are more than welcome to pack additional food for afternoon tea provided it complies with our nut free policy.

 


 

Requests for any alteration to an existing schedule needs to be made in writing via email. We will aim to make these changes as soon as possible, however, please be advised that his may be one cycle (2 week period) before any alterations/terminations can be made.

If you are picking up your child from the Hub at regular end of day time and they are enrolled into Activities Club please notify the the school by email epettenon1@parra.catholic.edu.au or phone 0429 050 074 prior to the end of day.

Alternatively, please let an Activities Club member of staff know upon pick up so we can mark their name off the roll.

Invoicing and Payments

Please note: The Activities Club does not attract CCB government rebates as it is not a before or after school care service.


Invoices will be sent via Hubworks fortnightly to the first email address provided on the Activities Club form.

They are sent on the Friday fortnightly, in order to cover the two weeks prior. If you have not received an invoice for more than a fortnightly period please check that it has not been redirected to your trash folder or contact epettenon1@parra.catholic.edu.au.

Invoices are paid via BPAY or PostBill Bay with information located at the bottom of the invoice. Payments are required to be cleared before the next invoice is sent. Due to the demand in numbers, failure to settle invoices on time may jeopardise your position in the Activities Club program. Unfortunately, we do not have direct debit options available at this stage.

Invoices will be sent via email (Hubworks) to the first parent email provided on the Activities Club Form. Please check your junk mail as at times it can get re-directed to this folder.

Invoices are sent fortnightly covering the prior two week period.
Payment is required within 14 days of recieveing the invoice.

Activities Club currently has BPAY & Post billpay payment options. Payment details will be provided on the invoice. Unfortunately at this stage we do not have direct debit.

 

bPay

Notification about attendance alterations is required a fortnight in advance.

Fees are charged fortnightly via email with the expectation that they are paid within that same fortnight.

If parents know they will be picking up their child later than 6pm due to unforeseen circumstances, they are required to notify Activities Club/ the school by phone or email as soon as possible to advise of your expected arrival time so preparations can be made for your child and our staff. Please note there is an additional late pick up fee set at $15 for the first 15 minutes and $1 per minute for every minute after 6:15 pm.

Please note, due to preparation requirements, refunds are not available for students who are absent on the day of a scheduled session (this includes illness, suspension etc). Unfortunately, no day swaps will be permitted for missed days.